Creating New Project Management Knowledge

Schedule Development

• Problem Statement:
  – How to determine a realistic schedule:
    • While Working on Multiple Projects
    • Only a % is on Projects
• Solution
  – Determine % of Time on Projects
  – Resource Leveling

Identify How you Spend Your Time

Time Recording and Assessment Tool.xls
https://docs.google.com/file/d/0B_z40w4c9vDsRVZVOXpmcUJ1Wjg/edit

• Record each task immediately after completion
• Record the end time
• Record one of the core categories that define your job or project
Assess how you spend your time
• Go to “TOTALS” tab
  – For each “Item”, “time”, “category” -> reference the time entry tab/cell

Determine the Amount of time for Projects

– Review the “ANALYSIS”  tab

– Determine the Amount of time for Projects

Resource Pool

• Be Careful About Using Resources (MS Project) Across Multiple Projects
  – Leveling Functions Work Well But It Forces The Resource To Work On Tasks The Way The SW Has Calculated It
  – Recommendation: Don’t Do It Or
  – Make Backups To Roll Back To A Previous Known Good State AND Monitor Leveling Changes

Project Files

• Task Priorities
  – Priorities Are Used To Restrict/Focus Leveling Activities
  – Recommendation:
• Set All The Same (default = 500) OR
• Prioritize each based on Portfolio Priority

Example Files

• PMP Creating New Knowledge-1.mpp
• PMP Creating New Knowledge-2.mpp
• Resource Pool.mpp
• https://docs.google.com/folder/d/0B_z40w4c9vDsN3NCSFJpR2pVWlU/edit